PaperPort Professional 12

Key Benefits

A better way to scan documents Take advantage of PaperPort Professional’s superior scanning capabilities and free your organization from the inefficiencies of paper once and for all. You don’t have to be a scanning expert, purchase special equipment, or change your familiar scanning practices. PaperPort seamlessly enhances the capabilities of your existing desktop scanner, mobile scanner, or multifunction printer to deliver perfect scans on your desktop with the click of a button. And it’s fast – really fast. Scan directly into PaperPort’s included PDF Viewer Plus or into specific applications like Microsoft® Word®, Microsoft® Excel®, or Microsoft® SharePoint®. Or automatically route scanned documents from network MFP devices to individual desktops. With PaperPort, scanning is fast, easy, and delivers consistently high-quality results.

A fast, affordable way to create and assemble PDF documents These days, everyone knows how to open a PDF file. The portable document format (PDF), is an open standard file format for sharing electronic documents — via email, over the network, and on the Web. PaperPort Professional makes it easy to scan or convert documents of every kind — paper, forms, photos, electronic files, and more — into accurate and searchable industry-standard PDFs that can be easily organized, repurposed and shared across the enterprise. No more file incompatibility issues. No more problems opening attachments. No more toggling back and forth between applications to compile large custom documents. No more costly, wasteful reliance on printing, copying and mailing. With PaperPort, you can take a smarter, faster, and greener approach to business as usual.

Superior document management on your PC desktop In all the buzz about enterprise-wide document management, the individual desktop has been largely overlooked. But as companies invest in document management solutions for the enterprise, they need to keep in mind that employees spend most of their time working with documents on their individual PCs rather than a network repository. It’s easy to take for granted that Microsoft® Windows® provides all the features needed for handling documents, but that’s just not the case. Only PaperPort Professional closes the gap between what Windows offers and the ability to manage scanned paper and PDF documents quickly, easily and effectively on a digital desktop. At the same time, it provides the perfect on-ramp to enterprise-wide document management systems. You simply won’t find another PC document management application that can do all that.

Find all your documents instantly Imagine the productivity gains you’d achieve if your staff spent less time searching for information and more time finding it. With PaperPort Professional 12.1, you can create searchable PDFs from any scanned paper document and electronic file. PaperPort utilizes the world’s most accurate Optical Character Recognition (OCR) technology with hyper-binary conversion to ensure that all PDF image content is searchable. So you can find exactly what you want when you need it. No more keeping customers on hold while you track down information. No more wading through all the files on your computer to locate a specific document. With PaperPort , the information you need is always right at your fingertips.

Manage documents with existing enterprise investments When you purchase a new solution, the last thing you want to discover is that it won’t work with your existing investments. With PaperPort Professional 12.1, you won’t have these concerns. It allows you to manage all of your information, including content stored on your local PC and on network document archives, with a single powerful application. Plus, it works with and enhances the functionality of your existing investments in hardware and software systems. PaperPort seamlessly works with Microsoft® Windows® and easily adds scanning, PDF creation and document management capabilities to your existing folders and files. No need for new equipment, additional software, or complex integration efforts. Just install PaperPort and start scanning, organizing, finding, assembling and sharing PDFs like never before.

Ensure document security Keeping information safe and secure is a top priority for today’s organizations. And for some, document security is not just a priority, it’s a regulatory requirement. Unlike many PC document management systems, PaperPort Professional 12.1 provides security features that protect sensitive and confidential information, while ensuring compliance with expanding government regulations. Why put your information at risk? Safeguard all your scanned paper documents and electronic files by turning them into secure PDF documents with PaperPort.

Improve collaboration In today’s business environment, you can’t work in a vacuum. Email provides a fast and convenient way to review and approve documents within a workgroup, or with people outside your organization. PaperPort Professional 12.1 works with your current email system to enhance the digital review process by converting Word® and other editable documents into more secure PDF files which can be read and annotated, but not edited. No more email bottlenecks, file compatibility issues, or confidentiality risks. PaperPort even enables you to move files between your ECM and individual PCs for collaboration purposes. At last you can share documents simply and securely, while making it easy for colleagues and customers to provide their feedback.